Semiahmoo Soccer Club South Surrey BC - Conflict of Interest Policy

Conflict of Interest Policy

Purpose
The purpose of this policy is to clarify how Semiahmoo Soccer Club (SSC) will handle decisions or transactions which give rise to a real or perceived conflict of interest.

Scope
This policy applies to directors, officers, employees (including contractors),committee members, volunteers (including coaches) and other decision-makers within SSC.

Conflicts involving directors, officers and other decision-makers:
Decisions or transactions which involve a real or perceived conflict of interest by a director, committee member, volunteer or employee/contractor may be approved by SSC provided that:

The nature and extent of the individual's interest is immediately and fully disclosed to the Executive of SSC which is considering or making the decision,
After disclosure, the decision or transaction is properly approved,
The interested individual abstains from voting on the proposed decision or transaction,
The interested individual is not included in the determination of quorum for the proposed decision or transaction, and
The decision or transaction is in the best interests of Semiahmoo Soccer Club and its members.

Conflicts involving employees/contractors
Semiahmoo Soccer Club will not restrict employees, contractors or volunteers from accepting other employment, contracts or volunteer appointments during the term of their employment with SSC, provided that:

The employment, contract or volunteer appointment will not diminish the employee's ability to perform the work contemplated in their employment agreement with SSC,
SSC is notified in writing of the employee accepting other employment, contract or volunteer appointment, and gives written approval, and
In SSC's sole discretion, the employment, contract or volunteer appointment does not represent a conflict with the employee's role, responsibilities and duties with SSC.

Enforcement
A breach of any provision in this policy may give rise to discipline in accordance with SSC's Code of Conduct and Discipline policy.

Review and approval
This policy was approved by the Executive of Semiahmoo Soccer Club on _________________ and will be reviewed by the Executive Committee on an annual basis.

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